Executive Assistant to CEO's - Cyrus Khambatta and Robby Barbaro (Freelance)

​September 2019 -  Present

 

• Managed and Organized Speaking Opportunities and travel dates

• Assist in training new hires and interns

• Manage Inbox and calendars

• Manage business Facebook accounts and ChatBots

• Help create, reorganize and streamline current SOP's

• Run and lead special projects upon request

• Project Management

• Manager for the Support Team

 

Executive Assistant to CEO - Kelly Howell (Brain Sync)   (Freelance)

​March 2020 -  Present

 

• Manage event agendas and travel dates

• Serve as the Masterclass coordinator for her Coaching program and site

• Drafted internal and external communications on behalf of CEO

• Create and Manage Social Media Campaigns in IG, Facebook, and Youtube

• Project Management 

• Manage two active Facebook groups

• Ran and led special projects upon request

 

 

Executive Assistant to CEO - Founder Institute

January 2018 - September 2019

 

• Managed complex, multi-city travel arrangments

• Provided support to all internal and external team functions

• Reviewed incoming emails and screened for key opportunities and important scheduling requests

• Secured top keynote speaking opportunities for CEO

• Ensured that CEO's calendars and agendas where kept up-to-date and reflected his current priorities and needs

• Organized and led special FI events and personal gatherings

• Created and Managed Social Media Campaigns 

• Personal Assistant tasks

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Executive Assistant to CEO -  APSOS Media

June 2018 -  August 2018 (Freelance)

 

• Managed meeting agendas and travel dates

• Helped arrange weekly dinners and events with friends and business associates

• Drafted internal and external communications on behalf of CEO

• Analyzed and revised operating practices to improve efficiency

• Reconciled monthly expense reports and created monthly presentations

 

Executive Assistant to CEO - Setareh Khatibi Productions (Freelance)

​May 2018 -  August 2018

 

• Managed meeting agendas and travel dates

• Assisted in training new hires and interns

• Drafted internal and external communications on behalf of CEO

• Created and Managed Social Media Campaigns 

• Ran and led special projects upon request

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Executive Assistant to CEO- GameLearn

​January 2017 - April 2018

 

• Event planning and logistics including biannual all staff retreat

• Organized and maintained central document storage, database, and relevant tracking documents

• Approved vendor payments and employee expense reports; posted job listings, maintained job board details, managed and monitored firm mailboxes and confidential inquiries from potential clients and jobseekers

• Resolved customer care issues related to ordering and billing

• Responded to all incoming client tickets (65+ a day) in a timely manner

• Managed CEO's busy agenda and travel arrangements and Traveled with him as needed

• Logged customer data and all communications accurately to Salesforce

 

Assistant to Marketing VP - SMUD

​May 2014 - September 2016

 

• Answered phone calls and offered email support

• Implemented and monitored programs as directed 

• Assisted in training new hires and interns

• Proactively managed VP's busy agenda and travel arrangements

• Assigned tasks to other employees and was responsible for the project execution

• Assisted in event planning & coordination